international School Gateway event Chiang mai registration

Welcome to the International School Gateway Event, Chiang Mai School Registration page. This page contains all the materials, links and information you need to know about our event and how to register.

At the bottom of the page, please find a link to our registration form.

Our most recent event in Chiang Mai was the Chiang Mai 2025 fair from February, 2025, which was a great success!

https://www.youtube.com/watch?v=4ld3kZAWBSY&t=62s

We’re excited to invite you to this year’s Gateway Event, which will take place on Saturday, October 4th, 2025, at the Shangri-La hotel, Chiang Mai.

Unlike our previous education fairs, this October’s event will have a different format. While "fairs" typically include music, stage performances, and presentations, the Gateway Event is designed to offer a quieter, more focused environment. We plan to host our next full-scale Chiang Mai fair in February, 2025.

What makes the Gateway Event different?

This event is all about providing families with direct access to information about school options and pathways for their children. There will be no performances or live presentations to ensure that parents can fully engage in meaningful conversations with school representatives.

Instead of a printed event brochure, visitors will receive a simple floorplan with school booth listings upon entry. This layout is designed to help families easily navigate the event and connect with participating schools.

What You'll Find Below:

Floorplan
Drop-off & Setup Information
Possible Space Extension
Terms and Conditions of Participation
Participation Fees
Booth Sizes and Dimensions
Booth Availability
Registration Link

To improve the event experience, we’ve reduced the number of booths in the main ballroom (the one with the stage), allowing for a more spacious and comfortable setup than last year.

Registration will open at 9am on Monday, the 16th of June for Returning Schools.

Registration for new schools will be available from 9am on Monday, the 23rd of June for all new schools.

terms and conditions

This event is an education fair for International Schools, International University Programs and schools with bilingual programs. The event’s main objective is to provide families interested in bilingual and international school education an opportunity to learn more about the options, programs and schools that are available to them in their area.
The event is hosted by Thailand Academic Study Associates.
All International schools and schools with bilingual programs are invited to participate.
Event doors open to the public at 9:00am.
Event finishes at 5:00pm.
The event may be changed, postponed or cancelled in the case of unforeseen circumstances. Participation fee will be refunded in the event of complete cancellation, however the fee will not be refunded in the event of any change of date or postponement of the event.
A space extension may be provided to the event if available booths fill quickly. For this reason, the floorplan below would be extended to allow additional space.
A booth with one table and four chairs will be provided for each registered school booth.
Drinking water, coffee and tea are included in the participation fee for all events for attending school booth staff.
Visitor registration information will be shared with all participating schools. This information includes the visitor's email address and nationality. Visitors have the option to opt-out of having their information shared, and in this case the information of that visitor will not be provided.
No refunds of the participation fees will be provided if a school cancels their participation event after their fee has been received.
No payment is required at time of registration. Invoices for participation are sent out within a month of booking with a payment deadline for invoices normally one month from the invoice issue date. Payment deadline requirements may differ if shortly before the event date.
Event staff will have professional photographers hired for the event. Photos taken of school booths, student performances, school presentations and visitors will be shared with participating schools. These images may also be used for social media posts, website material and other promotional material to promote this and future events. We ensure that any image that could possibly present an individual or school in a negative way will not be used or shared.
Those first to register get first choice of booth(s) selection, school presentation time and student talent show performance time slot. These options are provided upon registration. It's best to act fast to avoid opportunities becoming fully booked!
Registered schools cannot transfer their booth and registration to any other school, individual or organization.
Participating schools will not hold the host company (Thailand Academic Study Associates), or any event staff or venue (the InterContinental Hotel) liable or responsible for any lost or stolen items, injury or death to any attending student, school staff, or school visitor.

Event Set Up

Pre-Event Day Set Up

Schools may set up their booths from 2pm on Friday, the 3rd of October.

Please be patient, as at this time, all furniture (tables and chairs), along with electrical lines may not yet be fully arranged. However, schools can begin setting up their booths with booth materials, etc.

Morning Set Up

Schools may also begin setting up their booths from 7:30am on the day of the fair as well.

Loading Docks and Other Set Up Info

Additional information, pictures and details of set up will be shared shortly before the event.

Booths

Booths 1-15

Booths 16-31

Booth 1:
Booth 2:
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Booth 15:

Booths 16-31

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Booth 31:

Booths 32-47

Booths 16-31

Booths 32-47

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Booth 33:
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Booth 37:
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Booth 47:

content blurb for page

20-100 Word Content Blurb

The 2025 International School Gateway Event - Chiang Mai is similar to the education fair page. The listings on the page will be updated when a clear list of participating schools is certain.

There is now a drop-down listing for each school. In the drop down listing, we request for all schools to have a short content blurb about their school. This blurb is to be between 20-100 words long, and will include a link to your website.

This content blurb is a required field on the registration form (link below).

REgistration form

Registration Form

Below is the registration form link for the event.

The event operates a first come, first served registration system, relating to all booth selections, presentation times and talent show slots.

The registration form includes listings for the following:

- Contact email address

- School name

- School phone number

- School contact name

- Contact phone number

- Package selection (Single, Double, or Triple Booths)

- Booth #(s)

- VAT info for invoice

- 20-100 word description of school

- URL link to your school's listing for the page.

School Participation packages & fees

Single Booth Package:

20,500 (excluding 7% tax)

Package includes:

One booth at the event
All visitor info, including contact info for visitors that allow, provided after the event (only visitor contact info of visitors that wish to be contacted will be shared)
A listing (with link to your school or social media of choice) on our website.
Professional photos of your school's participation in the program.
One post of your school's participation in the event on our Facebook and Instagram platforms.
Lunch provided for two people.

Double Booth Package:

38,500 (excluding 7% tax)

Package includes:

Two booths at the event
All visitor info, including contact info for visitors that allow, provided after the event (only visitor contact info of visitors that wish to be contacted will be shared)
Two social media posts highlighting your school, boosted on our Facebook and Instagram platforms.
Professional photos of your school's participation in the program.
One post of your school's participation in the event on our Facebook and Instagram platforms.
Lunch provided for four people.

Triple Booth Package:

50,500 (excluding 7% tax)

Package includes:

Three booths at the event
All visitor info, including contact info for visitors that allow, provided after the event (only visitor contact info of visitors that wish to be contacted will be shared)
All visitor info of pre-registered visitors provided one week before the event day (only visitor contact info of visitors that wish to be contacted will be shared). Roughly half of all visitor families register before the event. This will allow these schools to email these families directly before the fair.
Three social media posts highlighting your school, boosted on our Facebook and Instagram platforms.
Professional photos of your school's participation in the program.
One or more spots in the special 2025 Talent Show (only if space is still available at time of registration).
Lunch provided for six people.

First Booked / First Served

Booth locations, talent show participation and activity zone bookings operate on a first come, first serve basis.

The floor plan and schedules below will be updated daily. This means that when a school registers, any open spot is available to them. In the scenario that they choose a spot that has already been taken by another school, they will get first choice on a new time slot until the schedule is full.

Registration will open at 9am on Monday, the 16th of June for Returning Schools.

Registration for new schools will be available from 9am on Monday, the 23rd of June for all new schools.